Is Google Apps or Office 365 better for your business?


If you’re a small business seeking to streamline communication, organization, and effort, then this blog post is for you. It can be overwhelming as you try to figure out how to get your business set up for success, so here’s our review of Google Apps and Microsoft Office 365, two of the most popular business solutions out there, to help make your decision a little easier!

Both Google Apps and Office 365 are cloud-based, meaning the tools you’ll be using are available through internet access – no expensive servers required! All of your documents will be saved to the cloud, giving you the ability to access these documents anytime, anywhere. This is most convenient for businesses whose employees are located in different regions, but still need to collaborate on projects.

Google Apps is great for the small business looking to get the job done without all of the bells and whistles. Office 365 offers the same tools and then some for added creativity and information management. I found that I rarely needed these additional apps, but that they could come in handy for a business that needs an extra hand with internal communication.

What do they have in common?
Both have email that is customized to your business name (, video chatting, instant messaging, cloud storage, a word processor, spreadsheets, presentation builder, and calendar function. And the basic plans are the same price!

What does Office 365 have that Google Apps does not?
In addition to the above, Office 365 includes more email storage (20GB more than Gmail) and depending on your subscription level, you are provided the full working versions of the Microsoft Office Suite, which includes Word, Excel, Outlook and PowerPoint. Additionally, when any new versions of these software become available, you are automatically provided the upgrade without having to pay more. This can be a great way to save money if you use this product suite in your business. Furthermore, the following Apps are made available: OneNote (note taking), Access (database), and Publisher (publishing), Planner (teamwork organizer), and a corporate social network called Yammer. Like I mentioned above, these are the tools I rarely used, but they could have great benefits for the right business.

What does Google Apps have that Office 365 does not?
Google Apps allows for an unlimited number of users, whereas Office 365 caps your maximum users at 300. Google Apps also has a website building tool called Sites, an administrative tool for security and admin control, and 30 email aliases for each user – this could be useful for the employee that wears multiple hats (customer service, sales, etc.).


What's included in Google Apps and Office 365

* You can submit technical issues to Office 365 by phone and email, just like Google Apps,
but they have some differences in availability. Compare Office 365 support here and Google Apps support here.


Still not sure which to choose? We can help you decide, migrate your data, and get set up for success. Contact us to learn more.